Why Use Professional Scanning Services?
While document preparation is important, scanning should not be handled solely within the facility. The process of scanning medical records [2] involves more than just feeding documents into a scanner. It requires a critical quality control phase.
The Role of Experienced Professionals
Experienced professionals are essential in this process, as they can identify documents that need re-scanning and detect issues like unwanted deletion or merging of data. These qualified vendors enhance the quality of scanned images without the need to re-scan everything, resulting in direct cost savings.
Ensuring Compliance and Accuracy
Professional scanning centers follow strict quality control measures to ensure readability and proper indexing of Personal Health Information (PHI) [3]. Only accurately scanned and assembled data, combined with precise index validation, meets the standards for integration into EMR software.
Trusted Vendors and Best Practices
Trusted providers like New York Document Scanning [4] help healthcare facilities ensure compliance and accuracy when digitizing records.
Supporting Long-Term Reliability
Following best practices for health information management [5] further supports long-term reliability and regulatory compliance.
References
- Office of the National Coordinator for Health Information Technology (healthit.gov) — https://www.healthit.gov/
- Scanning medical records – NCBI PMC — https://pmc.ncbi.nlm.nih.gov/articles/PMC264437/
- HHS – HIPAA Privacy Rule (overview) — https://www.hhs.gov/hipaa/for-professionals/privacy/laws-regulations/index.html
- New York Document Scanning — https://www.new-york-document-scanning.com/
- American Health Information Management Association (AHIMA) – Document Management & Imaging Toolkit (PDF) — https://www.ahima.org/media/4y1buocf/document-management-and-imaging-toolkit_axs.pdf