The Healthcare Stimulus Bill, introduced by the Obama administration, allocates significant incentives for healthcare professionals and medical facilities adopting transparent and secure Personal Health Information (PHI) storage through Electronic Medical Records (EMRs) [1]. However, concerns persist regarding the economic, technological feasibility, and user-friendliness of electronic health records, particularly in healthcare systems still reliant on traditional paper-based record storage.
EMR Software
EMR systems utilize a straightforward technology where paper records are scanned into images [2] and stored within the Electronic Health Record (EHR) software used by healthcare facilities. Various EHR software options exist, each storing images as PDF files to create an electronic warehouse of information. Despite differences in advanced features and pricing, all EHR software provides the core functionality of securely storing scanned healthcare records as PDF files within user-friendly, computer-based systems. These records can be accessed effortlessly with just a few mouse clicks.
Moreover, EHR software efficiently manages medical and personal patient data by automatically organizing scanned information into appropriate folders and clinical categories. Current scanning services are both affordable and quality-focused. However, EHR software must be rigorously tested to ensure compliance with HIPAA Security Rule safeguards [3] and overall performance. Consequently, many medical establishments, including private clinics and research centers, are engaging EMR providers for testing phases—short periods to evaluate the software’s functionality and compatibility with users.
In addition, failure to maintain synchronization across EMR systems [4] can pose risks to patient safety and HIPAA compliance. Best practices recommend that scanned patient charts be properly indexed and integrated into EHR systems [5] to ensure accessibility, compliance, and retention.
References
- Electronic Health Record — Wikipedia
- Effects of Scanning and Eliminating Paper-Based Medical Records on Clinical Practice (PMC study)
- Summary of HIPAA Security Rule Safeguards (University of Northern Colorado)
- Risks in Unsynchronized EMR Systems and HIPAA Compliance (PMC article)
- New York Document Scanning — Data Entry Services (Local Business Source)